The Cuero Independent
School District
Crisis Management Plan

Administration Building
405 Park Heights Drive
Cuero, Texas 77954
361-275-3832 FAX 361-275-8597
Cuero
ISD Board of Trustees
Carlyle Stakes – President 277-3162
Gerard
Gonzales – Secretary 275-8392
Emily Davis - Vice President 275-3643
Nancy Blackwell 275-6663
Leslie C. Griffin 275-5451
Mark Heard 277-2221
Pat Koranek 275-5816
Emergencies are unexpected,
unpredictable, and take many forms. No
one can be fully prepared for everything that may happen, but some simple
measures are helpful in any emergency.
Ø
Think of everyone’s safety first.
Ø
Use common sense and training.
Ø
Act quickly and calmly.
Ø
Be factual and unemotional with students and the community.
For
more major kinds of emergencies some preparations can be made. Knowing whom to call can save time, property,
and lives. This booklet is intended as a
practical outline of what to do in a variety of emergencies, but it requires
each school to develop its own evacuation plan and make assignments.
CUERO ISD CRISIS PLAN
I. Crisis
Team
Principal, Assistant Principal, Counselor(s), School Nurse, Faculty Member(s)
II.
Develop Plan
III.
Train Staff
IV.
Inform
Off-Campus Resources
Local school board, Family
Outreach
V. Develop Mechanism Through
Which All Crisis Team Members Can Be Networked
VI. Crisis Committee Will Meet And Decide If Faculty Should Be Notified—Then Read Statement
VII. Implement Plan During
A Crisis
VIII.
Review Plan Periodically
MEDIA PROCEDURES
In
emergency or disaster situations, DO NOT make any
statements to the media. If pressed for
information, simply state that you must apprise the Central Office of the
situation prior to releasing any statement.
If
a statement is made, follow these guidelines:
Ø DO NOT RELEASE THE NAMES OF VICTIMS until
families have been notified.
Ø BE HONEST; only give facts; if they aren’t available at the
time, say the facts are being gathered and they will be released at a later time.
Ø INSTRUCT ALL PERSONNEL to refer questions from the
media to the District spokesperson.
Ø SET UP A DESIGNATED AREA FOR THE MEDIA, as part
of the Crisis Plan, inform all personnel where the area is and have them send
all media people to that area.
Ø ALWAYS get the reporter’s name, the name of the newspaper
or station they are working for, the telephone number for their work, a mailing
address, and the questions they would like answered.
Ø A CENTRAL OFFICE ADMINISTRATOR will prepare and deliver
a factual statement/news release concerning the crisis as soon as
appropriate. This statement will be
distributed to all school staff and media.
CRISIS COMMUNICATION PROCEDURES
Step 1--Contact 911
Step 2--Activate Building Crisis Management Team
Step 3--Contact
Ø
John Hall, Superintendent
Office: 361-275-3832 Home: 361-275-0054
Ø
Harold High, Assistant Superintendent
Office: 361-275-2652 Home: 361-275-6636 Cell: 361-275-4064
Ø
James Rabe, Assistant Superintendent
Office: 361-275-8881 Home: 361-275-3254 Cell: 361-275-4224
Ø
Debra Baros, Assistant Superintendent
Office: 361-275-8881 Home: 361-275-6718 Cell: 361-275-4024
Ø
James Coburn, Administrative Assistant
Office:
361-275-2484 Home:
361-576-0162 Cell: 361-649-9211
Ø
Kathy Stanfill, Secretary to the
Superintendent
Office: 361-275-3832 Home: 361-275-5554 Cell: 361-275-4562
Ø
Mike Wilkinson, Transportation
Office:
361-275-2141 Home: 361-575-2534
Cell: 361-275-4581
Step 4—For instructions
regarding all communications contact:
Ø
John Hall, Superintendent
Office: 361-275-3832 Home: 361-275-0054
STAFFING ROLES DURING A CRISIS
Principal:
Ø Remain highly visible
Ø Address media
Ø Contact central office
Ø Set tone and direction
Ø Chair crisis team
Counselor:
Ø Provide counseling for
students
Ø Plan logistics of counseling
Ø Coordinate all counseling
activities
Ø Communicate with faculty
Ø Cancel scheduled activities
Ø Seek additional counseling
support
Ø Contact feeder schools
Ø Seek additional secretarial
support
Ø Provide information to
parents
Faculty:
Ø Announce events to students
Ø Lead class discussion
Ø Identify students in need of
counseling
Ø Generate activities to
reduce impact of trauma
Ø Structure and shorten
assignments
Ø Postpone testing
Directory of School Locations
Cuero Senior High School Cuero Junior High School
Wes Wyatt, Principal 361-572-8608 Mike Gurleski, Principal 361-443-2740
Mike Cavanaugh, Asst.
Prin. 277-9301 Mark
Iacoponelli, Asst. Prin. 361-277-8133
Michelle Frank, Asst. Prin.
361-293-2885 502 Park Heights Drive
401
Park Heights Drive Cuero, TX
77954
Cuero, TX
77954 361-275-2222
361-275-6157 361-275-6181
361-275-6158
Hunt Elementary School John
C. French Elementary
Cheri Hart, Principal 361-741-2825 Pamela Longbotham, Principal
361-275-5763
Rhonda Hansel, Asst.
Prin. 361-920-1888 505
N. Henry
805 N. Hunt Cuero,
TX 77954
Cuero, TX
77954 361-275-2222
361-275-2416 361-275-3334
361-275-6312
GOALS DeWitt
Special Education Cooperative
R.J. Olivarez, Principal 275-4513 Brian Billstein, Principal
361-580-1327
301 Daule
Drive 906
East Broadway
Cuero, TX
77954 Cuero, TX
77954
361-277-9926 361-275-6911
361-275-6766
Emergency Phone Numbers
EMS, Fire, Ambulance, Police,
& Civil Defense Emergency…………………………...…..…911
Local Assistance Children’s
Services Hotline Numbers
City Manager’s
Office 361-275-3476 Child Find/Missing Children 1-800-426-5678
Cuero Community Hospital 361-275-6191 Heidi Search Center for Missing Children 1-800-547-4435
Cuero Information Disaster Center 361-275-3642 National
Youth Crisis Hotline 1-800-448-4663
Cuero Police
Department 361-277-3552 Runaway Hotline 1-888-580-4357
DeWitt County Juvenile Probation Office 361-275-5162 Texas Healthy Kids Corporation 1-900-659-7000
DeWitt County Adult Probation Office 361-277-2349 Texas Youth Hotline 1-800-210-2278
DeWitt County Sheriff’s Department 361-275-5734
DeWitt County Emergency Management 361-275-2116
Jolly Badgett 361-275-3642
DeWitt County
Health Department 361-275-3461 Social
Services
Family Outreach 361-275-5063 Governor’s Referral Line 1-800-843-5789
Red Cross—Jim Hall 361-501-8546
Suicide Prevention Hotline 1-800-784-2433
Pager
361-501-5930 Texas Crime Stoppers 1-800-572-4200
TX Dept. of Human
Services-Child Protective 361-275-5737
TX Dept. of
Safety 361-275-6154 Television and Radio
Victoria Office
361-578-2771 KXIS
Radio
361-573-0777
TX Dept. of
Transportation 361-275-3821
KAVU Television 361-575-2500
Victoria
County Sheriff’s Dept. 361-575-0651
Youth Home of Victoria 361-578-3686
Cuero Fire
Department 361-275-2411
Crisis Services
Counseling
Services
Abuse/Neglect 800-252-5400 Greeson &
Associates 361-578-9190
American Red Cross 361-573-2671 Gulf
Bend 361-575-0611
FBI (Corpus Christi) 361-883-8671 Hope of South Texas 361-573-5868
If no answer call Houston office 713-693-5000 New Beginnings 361-575-0569
Missing Persons
Clearinghouse 800-346-3243 Palmer
Drug Abuse 361-576-4159
Poison Control Center 800-722-1222 Reclamation Group 361-576-3385
Rape Crisis Center 361-573-3600 Ruschhaupt
Counseling Services 361-578-7441
Runaway Hotline 800-392-3352 Treatment Associates of Victoria 361-572-3006
U.S. Secret Service (Corpus Christi) 361-888-3401
Victoria Chapter
Red Cross
361-573-2671
Adam
Hernandez—Chair for Emer. Services 361-410-3775
Women’s Crisis
Center Hotline 800-870-0368
Health Services
Surrounding Hospitals
Alcohol/Drug Abuse
Hotline 800-832-9623
Citizen’s Hospital 361-573-9181
Infectious Diseases 800-252-8239
DeTar
Hospital 361-575-7441
Mental Health
Crisis Hotline 800-542-40051
Detar North Hospital 361-573-6100
National Pesticide
Telecommunications Network 800-858-7378
Poison Control Center 800-222-1222
EMERGENCY
STEPS
Child Abuse
Suspected Abuse:
Ø
Ensure oral report to local police, Child Abuse Unit, County Sheriff’s Department, or Child
Protective Services is made within 48 hours.
Ø
Document actions and decisions.
Ø
Do not attempt to investigate or verify information until or unless given
direction by superintendent.
Ø
Permit interview with child by authorized, properly identified officials
only.
Ø
Cooperate with the request of the investigator regarding notice to
parents.
Ø
Provide follow-up counseling.
Accusation Against School
Personnel:
Ø
Document report. Do not investigate or attempt to
verify information until or unless given direction by superintendent or
personnel department.
Ø
Notify superintendent.
Ø
Notify personnel department and follow instructions.
Ø
Report to local police, Child Protective Services, as
needed.
Ø
Provide for police investigators and notify parents of procedures.
Ø
Allow time for employee to be interviewed and arrange for
substitute.
Ø
Prepare fact sheet and media statement.
Ø
Activate Crisis Management Team and counselors as needed.
Ø
Plan for parental inquiries, staff meeting, and
safety measures.
Ø
Notify parents of affected students that crisis counseling is being
provided for alleged incident.
Ø
Provide crisis counseling only after statements are taken.
Ø
Crisis Management Team meets to debrief at the end of the day.
Emergency
Steps
Accident/Serious Illness
(on campus)
Ø
Apply First Aid/CPR, utilizing school nurse/trained staff.
Ø
Call 911.
Ø
Activate Crisis Management Team.
Ø
Remove students from the area.
Ø
Secure student/staff roster/emergency cards.
Ø
Notify central administration (specify needs if any).
Ø
Notify families.
Ø
Transport the person, if necessary, for medical assistance via EMS (be sure to take student
health form with permission to receive treatment).
Ø
Prepare fact sheet and media statement.
Ø
Update communications.
Ø
Complete incident report.
Ø
Crisis Management Team meets to debrief at the end of the day.
(off campus)
Ø
Follow emergency procedures.
Ø
Call 911.
Ø
Apply First Aid/CPR.
Ø
Activate Crisis Management Team.
Ø
Determine who is involved.
Ø
Secure an event roster.
Ø
Notify central administration (specify needs if any).
Ø
Secure emergency health cards if possible.
Ø
Evaluate situation and develop a plan.
Ø
Set up incident command center, if needed.
Ø
Notify families.
Ø
Prepare a fact sheet and media statement.
Ø
Update communications.
Ø
Complete incident report.
Ø
Crisis Management Team meets to debrief at the end of the day.
Emergency
Steps
Bomb Threat
When threatening
call is received, attempt to learn information listed on the Bomb Threat
Form.
Do Not Hang Up on
phone threats; try to keep the caller talking.
Ø Use Bomb Threat Form (keep
caller on the telephone as long as possible).
Ø Suspend all bells.
Ø Call 911 (use a different
line).
Ø Activate the Crisis Management
Team.
Ø Notify transportation if site
evacuation may be needed or in case of inclement weather.
Ø Evacuate building beginning
with rooms nearest device (do not use electric bells or radios).
Ø DO NOT:
3Handle or attempt to dismantle device.
3Use two-way radio.
3Use pagers.
3Turn lights on/off.
Ø Secure student/staff
rosters.
Ø Notify Central Administration
(specify needs if any).
Ø Re-enter building only after
advised to do so by police.
Ø Update staff.
Ø Prepare fact sheet and media
statement.
Ø Update communications.
Ø Crisis Management Team meets
to debrief at the end of the day.
Bomb Threat Call Checklist
Time and date
reported: ___________________ How reported: _____________________________________
Exact words of the
caller:
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Ask:
When is the bomb going to
explode?
_____________________________________________________________________________
Where is the bomb right now?
__________________________________________________________________________________
What kind of bomb is
it?
_______________________________________________________________________________________
What does it look
like? ________________________________________________________________________________________
Why did you place the
bomb?
__________________________________________________________________________________
Where are you calling
from?
__________________________________________________________
Description of the
caller’s voice:
________________________________________________________________________________
Male _____
Female _____ Young
_____ Middle Age _____
Old _____ Accent
_____
Tone of Voice _______________________ Intoxicated
______ Speech problem _______
Background noise:
___________________________________________________________
Time caller hung up: __________________
Remarks:
__________________________________________________________________________________________
Name, address, and
telephone number of recipient:
__________________________________________________________________________________________
Emergency
Steps
BUS TRANSPORTATION ACCIDENT
Bus Driver Procedures:
Stay calm, turn off bus motor, remove the key, set parking brake, and
activate hazard lights.
Ø
Protect the scene—set up emergency reflectors.
Ø
Check for injuries.
Ø
Call dispatcher. Give the
following information: bus number, location, situation, need for EMS, fire truck, wrecker.
Ø
Administer first aid.
Ø
Evacuate bus (if necessary) to a place of safety.
Ø
Enlist aid of citizens and High School students, if needed/available.
Ø
Keep students calm and grouped together.
Ø
Obtain names and grades of students injured.
Ø
Do Not Talk
To Anyone Except The Police And The Transportation Department.
Ø
Do Not Leave
The Scene Until The Police, Insurance Company, & The Transportation
Department Representatives Clear You To Do So.
Ø
Report to the office to fill out Accident Report.
Central Office Procedures:
Ø
Transportation Director will contact the Cuero Police Department/DeWitt
County Sheriff’s Department and the police/sheriff’s department of the
surrounding county (if outside of DeWitt County.
Ø
Transportation Director notifies superintendent.
Ø
Transportation Director goes to the scene of the accident, assess the
situation, make sure students are transported to the
hospital (if needed).
Ø
Transportation Director will obtain the list of all students, including
list of students sent to the hospital, and communicate information to the
Central Office.
Ø
Superintendent/designee(s) will field all calls from parents.
Ø
Transportation Director will contact hospital(s) and obtain status of all
students, making sure all have been treated and released to parents/guardian.
Ø
Transportation Director will notify the Superintendent/designee(s) when
all students have been treated/released.
EMERGEN`CY
STEPS
Chemical Leak/Spills National
Response Center 800-424-8802
Ø
Obtain
Material Safety Data Sheet for spilled chemical if known.
Ø
If life
threatening, call 911.
Ø
Activate
Crisis Management Team.
Ø
Determine
source of leak/spill.*
Evaluate
what chemicals.
What
are the visible signs?
What
are the physical symptoms?
Check
for reports of spills.
Ø
Notify central
administration (specify needs if any).
Ø
If advised by police or fire department to remain in
building:
3Move all
students inside building away from
affected area.
3Have students
and personnel breather through wet
paper towels.
3Close up and
secure affected area. Shut down
electricity and
gas.
3Post warning
signs at entrance.
Ø
If advised by police or fire department to evacuate the
school site, proceed as follows:
3Call
transportation for buses (if needed).
3Sound
alarm by ringing three (3) bells.
3Instigate
evacuation plan.
3Teachers keep
class list and go to designated
areas.
Ø
Secure
student/staff roster/emergency cards.
Ø
Document
disposition of affected students.
Ø
Estimate
extent of injuries or potential physical danger with school nurse and health
services.
Ø
Keep list of
hospitalized persons and where students/staff are evacuated.
Ø
Send
information about incident with anyone going for medical treatment.
Ø
Notify
families of affected persons.
Ø
Ring all-clear
bell when appropriate.
Ø
Prepare fact
sheet and media statement.
Ø
Update
communications.
Ø
Crisis
Management Team meets to debrief at the end of the day.
EMERGENCY
STEPS
Death at School-Natural, Homicide, Suicide, Accident
Ø Call 911. Call school nurse to site.
Ø Activate Crisis Management
Team.
Ø Isolate the area.
Ø Isolate the witnesses.
Ø Suspend all bell schedules
(everyone stays where they are).
Ø Notify Central Administration.
Ø Secure student/staff
roster/emergency cards.
Ø Decide method to inform parents,
classmates and community of death, plans, and expected child reactions.
3Ensure the family of deceased is notified through pre-established method
(personal visit preferred).
3Alert counselors and nurse at schools in which siblings are
enrolled.
3Inform staff and student body.
Ø Assign separate areas for
media, parents, counseling.
Ø Prepare fact sheet and media
statement.
Ø Provide counseling
individually or in groups.
3Make home visits with counselors or crisis team members.
3Hold faculty meeting as soon as possible to process feelings.
3Prepare to hold community meetings.
3Plan long-term response and follow-up counseling.
Ø Permit students to leave only
with parental permission.
Ø Relay information, as it
becomes available.
Ø Communicate with staff,
include a written statement. (Utilize
team leaders and department leaders if necessary.)
Ø Crisis Management Team meets
to debrief at the end of the day.
EMERGENCY
STEPS
Explosion
Ø
Call 911.
Ø
Instigate
evacuation plan. Teachers keep class
list and go to designated areas.
Ø
Activate
Crisis Management Team.
Ø
Notify central
administration (specify needs if any).
Ø
Notify
transportation if site evacuation may be needed or in case of inclement weather.
Ø
Assist
emergency personnel in locating and assisting injured persons.
Ø
Follow
instructions of police and fire departments.
Ø
Keep students
and staff away from building until area is declared safe.
Ø
Maintain a
list of hospitalized persons and location.
Ø
If building
cannot be reentered, relocate students to predetermined location.
Ø
When safe,
follow instructions of fire department for building reentry.
Ø
Determine
location for temporary classrooms and supplies (if needed).
Ø
Prepare fact
sheet and media statement.
Ø
Update
communications.
Ø
Crisis
Management Team meets to debrief at the end of the day.
EMERGENCY
STEPS
Fire Evacuation
Ø
Attempt to
extinguish the fire if small or confined (i.e., trash can).
Ø
Confine fire
by closing the door to the area involved.
Shut off HVAC and close exterior windows; secure electrical power to
affected area and natural gas.
Ø
Instigate
evacuation plan. Teachers keep class
list and go to designated areas.
Ø
Sound alarm by
pulling fire emergency lever or ringing three (3) bells.
Ø
Call 911.
Ø
Activate
Crisis Management Team.
Ø
Notify central
administration (specify needs if any).
Ø
Notify
transportation if site evacuation may be needed or in case of inclement
weather.
Ø
Assist
emergency personnel in locating and assisting injured persons.
Ø
Follow
instructions of police and fire departments.
Ø
Keep students
and staff away from building until area is declared safe.
Ø
Maintain a
list of hospitalized persons and location.
Ø
If building
cannot be reentered, relocate students to predetermined location.
Ø
When safe,
follow instructions of fire department for building reentry.
Ø
Determine
location for temporary classrooms and supplies (if needed).
Ø
Prepare fact
sheet and media statement.
Ø
Contact
maintenance for repairs or barricade.
Ø
Update
communications.
Ø
Crisis
Management Team meets to debrief at the end of the day.
Ø
Continue
interaction with local and area counselors until trauma is resolved and school
is returned to normal functioning.
EMERGENCY
STEPS
Food Poisoning
(on campus)
Ø
Activate Crisis Management Team.
Ø
Close cafeteria.
Ø
Notify Central Administration.
Ø
Call the County Health Department.
Ø
Notify families.
Ø
Document who is affected and treatment received.
Ø
Follow checkout procedures.
Ø
Notify staff.
Ø
Update communication.
Ø
Crisis Management Team meets to debrief at the end of the day.
EMERGENCY
STEPS
Gang Violence—Riots
Ø Provide first aid to injured
utilizing school nurse or trained staff.
Ø Call 911.
Ø Suspend all bells.
Ø Activate Crisis Management
Team.
Ø Notify Central Administration
(specify needs if any).
Ø Activate campus crowd control
team if needed.
Ø Isolate area and close it off.
Ø Identify leaders/groups and
purpose.
Ø Assess danger: injuries,
students involved, location of altercation, presence
of weapons.
Ø Reestablish order with
assistance from staff/crisis team.
Ø Do not allow disruptive
persons to enter school property or request they vacate immediately. Assign staff to all building entrances to
prevent further disturbance.
Ø Advise teachers to keep classroom
doors closed and locked.
Ø Keep offices locked; provide
security measures for files and records.
Ø Keep faculty informed.
Ø Document
police action/investigation.
Ø Prepare fact sheet and media
statement.
Ø Prepare plans to prevent
retaliation or further campus violence:
3Remove graffiti.
3Enforce dress code.
3Notify probation officers.
3Ask student leaders to
recommend ways to resolve
issues.
3Facilitate discussion between
gang or ethnic
groups.
3Conduct workshops on ethnic or
gang related
issues.
Ø Reassure parents, students,
and faculty that steps are being taken to ensure safety.
Ø Ask parents of those involved
to come to school. Follow disciplinary
procedures according to board policy.
Ø Prepare for community meetings
as needed.
Ø Prepare fact sheet and media
statement.
Ø Update communications.
Ø Crisis Management Team meets
at the end of the day.
EMERGENCY
STEPS
Hostage Situation in Building
Ø
Call 911.
Ø
Suspend all
bells.
Ø
Activate
Crisis Management Team.
Ø
Notify Central
Administration (specify needs if any).
Ø
Isolate area.
Ø
Assess the
situation
Ø
Decide to
remain in classrooms or evacuate building(s), allow NO reentry.
Ø
Notify
staff. If remaining in classrooms, keep
all students away from the windows.
Ø
Secure
building, keeping all students away from the affected area. Lock doors.
Ø
Set up Incident Command Center.
3Log all activities and discussions.
3Remain
available to law enforcement and
negotiators.
3Have
multiple copies of floor plan available for
police.
3Secure
student/staff rosters.
Ø
Monitor
situation via the Public Announcement System.
Ø
Identify
spokesperson in communication with the hostage taker until law enforcement
arrives.
Ø
Designate
separate area for the media.
Ø
Notify
families of all persons involved.
Ø
Prepare fact sheet
and media statement.
Ø
Update
communications.
Ø
Crisis
management meets to debrief at the end of the day.
EMERGENCY
STEPS
Kidnapping
Witnessed:
Ø
Call 911. Notify superintendent,
counselors, and nurses as needed.
Ø
Gather facts about abduction and description of abductor and any vehicle.
Ø
Notify parents.
Ø
Activate Crisis Management Team, including counselors.
Ø
Decide on plan of action:
3Faculty meeting
3Visit classrooms as requested.
3Letters home to parents.
Ø
Prepare classmates to be supportive.
Ø
Prepare fact sheet and media statement.
Ø
Provide for follow-up counseling.
Ø
Crisis Management Team meets to debrief at the end of the day.
Not Witnessed:
Ø
Verify child is missing. Search
building and grounds.
Ø
Call 911. Notify superintendent,
counselors, and nurses as needed.
Ø
Notify parents.
Ø
Activate Crisis Management Team.
Ø
Question child’s friends or ensure availability for police
questioning.
Ø
Search neighborhood, if prudent, with police leadership. Decide on plan
of action:
3Faculty meeting
3Visit classrooms as requested.
3Letters home to parents.
Ø
Prepare classmates to be supportive.
Ø
Prepare fact sheet and media statement.
Ø
Crisis Management Team meets to debrief at the end of the day.
EMERGENCY
STEPS
Natural Disasters
Upon being alerted
by the local authorities, weather alert radio and/or the telephone relay
system, do the following:
Ø Activate Crisis Management
Team.
Ø Evaluate situation (dependent
on type of disaster, eminence, damage, monitor media).
Ø Call 911. Ask for advice to retain or evacuate.
Ø Notify Central Administration
(specify needs if any).
Ø Set up incident command center
with communication capability on-site.
Ø Log all
activities and procedures.
Ø Prepare for emergency action
in conjunction with police department, fire department, and local Office of
Emergency Management instructions.
Ø Instigate retention or
evacuation plan, depending on emergency.
3Notify transportation in case
of site evacuation or inclement weather.
3Teachers should take class
rosters and accompany class to designated shelter area if tornado (not
auditorium or
gymnasium).
3Once at the shelter area,
everyone should sit facing the interior wall with knees and head down, hands
covering face and
head.
3Group should remain calm, stay
together, and listen for instructions.
3Stay at shelter until
instructed to move.
3Prepare special needs students
and personnel.
Ø Designated personnel should
check restrooms and vacant classrooms.
Ø Use battery powered radio for
weather information.
Ø Keep a record of hospitalized
or evacuated and their location.
Ø Notify staff.
Ø Contact utilities (if
needed).
Ø Prepare fact sheet and media
statement.
Ø Update communications.
Ø Assign staff to answer phone
inquiries.
Ø Crisis Management Team meets
to debrief at the end of the day.
EMERGENCY
STEPS
Natural Disasters
Upon being alerted
by the local authorities, weather alert radio and/or the telephone relay
system, do the following:
Ø Activate Crisis Management
Team.
Ø Evaluate situation (dependent
on type of disaster, eminence, damage, monitor media).
Ø Call 911. Ask for advice to retain or evacuate.
Ø Notify Central Administration
(specify needs if any).
Ø Set up incident command center
with communication capability on-site.
Ø Log all
activities and procedures.
Ø Prepare for emergency action
in conjunction with police department, fire department, and local Office of
Emergency Management instructions.
Ø Instigate retention or
evacuation plan, depending on emergency.
3Notify transportation in case
of site evacuation or inclement weather.
3Teachers should take class
rosters and accompany class to designated shelter area if tornado (not
auditorium or
gymnasium).
3Once at the shelter area,
everyone should sit facing the interior wall with knees and head down, hands
covering face and
head.
3Group should remain calm, stay
together, and listen for instructions.
3Stay at shelter until
instructed to move.
3Prepare special needs students
and personnel.
Ø Designated personnel should
check restrooms and vacant classrooms.
Ø Use battery powered radio for
weather information.
Ø Keep a record of hospitalized
or evacuated and their location.
Ø Notify staff.
Ø Contact utilities (if
needed).
Ø Prepare fact sheet and media
statement.
Ø Update communications.
Ø Assign staff to answer phone
inquiries.
Ø Crisis Management Team meets
to debrief at the end of the day.
EMERGENCY
STEPS
Sexual Assault
Ø Call 911.
Ø Activate Crisis Management
Team.
Ø Care for the victim (do not touch
victim). Ensure that the victim stays
with the school nurse, counselor, psychologist, or trusted friend until the
police arrive.
Ø Secure emergency health card.
Ø Log all
activities and decisions.
Ø Notify family (in person if
possible).
Ø Notify Central Administration
(specify needs if any).
Ø Isolate witnesses (do not
allow them to talk to anyone).
Ø Detain suspect if
possible.
Ø Allow school professional
providing support to accompany victim and police/parents to hospital.
Ø Prepare fact sheet and media
statement.
Ø Update communications. (verbal and written communication).
Ø Provide counseling for victim
and family.
Ø Reassure concerned parents
regarding safety precautions at school.
Ø Meet with parents and teachers
of victim regarding safety precautions at school.
Ø Crisis Management Team meets
to debrief at the end of the day.
EMERGENCY
STEPS
Sniper or Outside Emergency
(or
if unable to confiscate weapon)
Ø
Call 911.
Ø
Activate the
Crisis Management Team.
Ø
Announce to
the whole building the following statement:
“Please turn to page ___ of the CMP
guidelines and follow those directions.”
Note: “CMP” signifies a major
crisis.
Ø
Suspend all
bells.
Ø
Notify central
administration (specify needs if any).
Ø
Isolate area,
if possible.
Ø
Assess the
situation
Ø
Decide to
remain in classrooms or evacuate building(s), allow NO reentry.
Ø
Notify staff
of decision. If remaining in classrooms,
keep all students away from the windows.
Ø
Secure
building, keeping all students away from the affected area. Lock doors.
Ø
Set up Incident Command Center.
3Log all activities and discussions.
3Remain
available to law enforcement and negotiators.
3Have
multiple copies of floor plan available for police.
3Secure
student/staff rosters.
Ø
Monitor
situation via the Public Announcement System.
Ø
Identify
spokesperson in communication with the hostage taker until law enforcement
arrives.
Ø
Prepare fact
sheet and media statement.
Ø
Update
communications.
Ø
Crisis
Management Team meets to debrief at the end of the day.
Weapons on Campus
Ø
Notify
principal or assistant principal immediately.
Do not hesitate, but do not put yourself or others in danger. Do not approach someone with a weapon in
hand. Remain calm.
Ø
Activate Crisis
Management Team and suspend all bells.
Ø
Assess the situation calmly. Determine degree of danger (make a plan of
action).
Ø
Quickly
determine the location of the suspected weapon.
Ø
Walk the
student or person to the office area.
Never go alone. One person should
walk beside him/her. The other should
walk behind him/her.
Ø
Confiscate
weapon discretely, if possible. If
weapon is not found on his/her person, check locker (hall and P.E.).
Ø
If weapon is
found, call police.
Ø
Notify central
administration (specify needs if any).
Ø
Contact
parents immediately and inform them of Code of Conduct procedures.
Ø
Prepare fact
sheet and media statement.
Ø
Update
communications and give necessary information to teachers.
Ø
Crisis
Management Team meets to debrief at the end of the day.